Library Jobs

 Bucks County Free Library
150 South Pine Street
Doylestown PA 18901
www.buckslib.org
1 August 2022

 PROPOSALS DUE: NLT 3 p.m. local time 15 Sep 2022

Legal Services RFP        RFP Addendum A     RFP Addendum B       RFP Addendum C

Overview

Bucks County Free Library (BCFL) invites qualified law firms to submit responses to a Request for Legal Services Proposal (RFP) to provide general legal services to BCFL. BCFL is not accepting proposals from sole practitioners. BCFL is accepting proposals only from law firms that have offices physically located in Bucks County, Pennsylvania.

The intent of this RFP is to contract for services beginning November 1, 2022. The initial term of the contract will cover the period November 1, 2022-November 1, 2023, with annual renewals at the Library Board’s sole discretion.

Qualified law firms must be licensed to practice law in the Commonwealth of Pennsylvania; must have verifiable Pennsylvania experience in municipal, non-profit, and tax-exempt organizations, government grants and contracts, labor and employment, and general business operations; and must have familiarity with Pennsylvania library laws.

The law firm must have possessed a law license for a minimum of five years prior to the release date of this RFP and be in good standing with the Pennsylvania Bar Association.

The law firm must be able to show proof that they have an established satisfactory record and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services to be performed per this RFP.

The law firm must be in compliance with all applicable laws, rules, regulations, and ordinances of the County of Bucks, the Commonwealth of Pennsylvania and the United States.

Proposal deadline is 3:00 pm on 15 September 2022.

Schedule:

RFP released 1 August 2022
Responses due not later than 3:00 pm on 15 September 2022
Interviews and Reference Checks: 16 September 2022-17 October 2022
Award and notification on or after 19 October 2022
Services commence 1 November 2022

General Terms & Conditions

1. Interested Parties: All interested law firms are invited to submit proposals in accordance with the terms, conditions, and specifications contained in this document. An electronic version of this document can be accessed at: buckslib.org/library-jobs/.

2. Points of Contact: Questions and requests for clarification regarding this RFP may be addressed, in writing, by regular mail or e-mail, to Bucks County Free Library Board, Bucks County Free Library, 150 South Pine Street, Doylestown PA 18036, ATTN: Legal Services, or bcflboard@buckslib.org, with the subject line ATTN: Legal Services. No communication from any source other than the points of contact shall be considered by the proposer/s as valid information with regard to these terms, conditions, and specifications.

All questions and requests for clarification will be responded to either in writing or by email to the originator.

3. Tax Exemption: BCFL, as a local government entity, is exempt from sales and use taxes. Following an award, an exemption certificate will be furnished by BCFL upon request.
4. Expenses: BCFL assumes no liability for payment of expenses incurred by proposers in the preparation and submission of proposals in response to this invitation.
5. Non-Discrimination: The law firm agrees to not refuse to hire, discharge, promote, demote, or discriminate in matters of compensation against any person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual orientation, marital status, or physical or mental disability.
6. Insurance Requirements: The law firm agrees to maintain Professional Liability (Malpractice or Errors and Omissions) Insurance coverage throughout the term of its engagement and continuing for two (2) years after the term of the engagement. Limits shall be a minimum of $2 million for each claim and $2 million in the aggregate each policy period. Written evidence of such coverage must be provided to BCFL. The certificates of insurance shall be issued by a corporation licensed or authorized to do business in Commonwealth of Pennsylvania.
7. Governing Law: The laws of the Commonwealth of Pennsylvania shall govern any agreement executed between the successful proposer and BCFL. Further, the place of performance and transaction of business shall be deemed to be in the County of Bucks, Commonwealth of Pennsylvania, and in the event of litigation, the exclusive venue and place of jurisdiction shall be the Commonwealth of Pennsylvania, and more specifically, Bucks County, Pennsylvania.

Proposal Preparation

1. Exceptions and Deviations: Any exceptions to or deviations from these terms and conditions must be identified, in writing, on an attachment to the proposal submittal. BCFL reserves the right to accept or reject, at its sole discretion, any exceptions or deviations by the law firm.
2. Substantive proposals: By submitting a proposal, the proposer guarantees that (a) its proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) it has not directly or indirectly induced or solicited any other respondent to put in a false or sham bid; (c) it has not solicited or induced any other person, firm, or corporation from proposing; and (d) it has not sought by collusion to obtain for itself any advantage over any other proposer or over BCFL.
3. Indemnification: The proposer agrees to, and shall, defend, release, and indemnify, and save and hold harmless BCFL, its officer, agents, and employees from and against any and all damages to property or injuries to or death of any person or persons, including property and officers, employees, and agents of BCFL, and further agrees to, and shall, defend, indemnify, and save and hold harmless BCFL, its officers, agents, and employees, from and against any and all claims, costs, demands, liabilities, suits, actions, causes of action, and other legal or equitable proceedings of any kind or nature whatsoever, of or by anyone whomsoever, including, but not limited to claims arising out of and/or predicated upon negligence, breach of contract, tort, or strict liability, in any way resulting from, connected with, or arising out of the contractor’s operations or performance in connection herewith.
4. Date Schedule: By submitting a proposal, the proposer guarantees that it will be able to comply with the overall elements of the services calendar.
5. Continuity and Key Personnel: BCFL prefers a single account relationship manager. By submitting a proposal, the proposer will make its best efforts to ensure that the key team member/s named in the proposal remain assigned to the BCFL account for the duration of the engagement. Any changes to the staffing of this engagement must be discussed up front with BCFL representatives.
6. Submission Information and Documents: The proposal must be comprehensive and address all elements requested. To assure that the information provided can be readily identified, the proposal must include, but not be limited to the submission of the following signed documents:

Addendum B – PROPOSAL COVER SHEET

Addendum C – QUESTIONNAIRE

By submitting a proposal, you represent that you have thoroughly examined and become familiar with the scope of services outlined in this RFEP, and are capable of performing quality work to achieve BCFL’s objectives.

7. Signatures: The proposal must be signed by an officer of the proposing law firm.
8. Proposal Submissions: No proposal will be considered unless it is complete. Proposals are due not later than 3 p.m. on 15 September 2022. Proposals delivered after that time may be received and read, but will not be considered and will be rejected for lateness.

US Mail:

Bucks County Free Library Board
Bucks County Free Library
150 South Pine Street
Doylestown PA 18901
ATTENTION: Legal Services

          Electronic in PDF or Microsoft Word format:

          bcflboard@buckslib.org

          In the subject line: ATTENTION: Legal Services

9. Confidentiality of Proposals and Information: All materials submitted in response to this RFP become the property of BCFL and will be subject to Pennsylvania Right to Know/Open Records law. If proprietary information protected by Right to Know/Open Records laws is needed to support a proposal, it must be packaged separately and labeled “CONFIDENTIAL.”

The law firm acknowledges that the law firm will, or may, be making use of, acquiring or adding to information about certain matters that may be confidential to BCFL, and are the exclusive property of BCFL, including, but not limited to legal documents and contracts, personnel and financial information, purchasing and internal cost information, operational manuals, IT schema and passwords, and other proprietary manners and methods of BCFL’s business and operations. The law firm affirms to respect these confidential matters and only divulge these to others with the express written permission of authorized representatives of BCFL. 

Selection

1. Firm Selection: BCFL intends to select only one law firm.
2. Right of Acceptance and Rejection: BCFL reserves the right to accept or reject any or all proposals and to waive any formalities, informalities, and deviations, which, in its opinion, best serve the interests of BCFL. BCFL is not bound to accept the lowest priced proposal, but will select the proposal that represents the best value for BCFL.
3. Basis of Award: An evaluation team will judge the merit of proposals received in accordance with the general criteria defined within this invitation. The recommendations of this committee will be forwarded to the full Library Board for approval and execution. The following criteria will be taken into consideration when making evaluations of proposals. This list is not intended to be exhaustive:
   • Adequacy, completeness and responsiveness of the proposal
   • Qualifications and experience of the firm submitting the proposal
   • Nature of services offered
   • Pricing
   • Interviews, if conducted
   • Commitment to community service and the public library as a valued institution
   • Any other items deemed in the best interests of BCFL.

Terms of Engagement

1. Agreement in Writing: The successful firm must enter into a written agreement with BCFL.

2. Period of Performance: The initial term of the agreement will cover the period 1 November 2022-1 November 2023, with annual renewals at the Library Board’s discretion.

If, in BCFL’s sole discretion, the selected proposer has not executed the written agreement within a reasonable time after selection, BCFL reserves the right to rescind the award and select another law firm.

3. Amendments to Agreement: Parties hereto reserve the right to make amendments or modifications to the agreement by written amendment signed by both parties. No amendment shall be effective unless approved by BCFL.
4. Termination: The agreement will automatically terminate on the occurrence of any of the following events: bankruptcy or insolvency of either party, sale of the business of either party, failure to comply with federal, state or local laws, regulations or requirements, or by no later than 1 November 2023.

To the fullest extent permitted by the law, the law firm will agree to protect, indemnify, defend and hold BCFL entirely harmless from and against any and all claims, actions, demands, proceedings, liabilities, damages, judgments, fines, penalties, settlements, costs, and charges, which shall survive the terms of this agreement.

Legal Services RFP        RFP Addendum A     RFP Addendum B       RFP Addendum C

Bucks County Free Library is looking for a specific term full-time Delivery Driver for the Facilities Department to assist in the delivery of materials throughout Bucks County. The position will last between two to six months.

The Delivery Driver sorts and packages material to be moved between libraries, loading and unloading shipments, operating material-moving equipment such as hand trucks and hydraulic lifts, and delivering books, interlibrary mail, and supplies to various libraries according to established driving routes. This position also collects and turns in cash deposits from delivery stops, records details of cash pickups and deposits, as well as empties book drops as assigned during library closings. This is a non-exempt bargaining unit position.

MINIMUM EDUCATION AND EXPERIENCE:

• Requires a high school diploma or G.E.D.
• Two years related experience
• Must have current driver’s license, insurance, and own transportation or ability to travel among many library sites
• Applicant must provide on date of hire the following three required clearances: PA State Police Criminal Record Check; PA Child Abuse History Clearance; and FBI fingerprint-based background check
• Annual recertification of valid driver’s license

Schedule: Full time – 37.5 hours per week. 7:00 a.m. to 3:00 p.m. Monday through Friday with occasional weekend or evening hours

Compensation:  $23.52 per hour probationary; $24.23 per hour regular

Benefits:  Medical and dental for self with premium copay. Vacation, sick, and personal leave and eleven paid holidays. 403b plan with a 5% match after one year. Life insurance, health advocate, and employee assistance programs. (Benefits subject to change at any time.)

Apply By:  Applications are reviewed on a rolling basis

To Apply: Links to job description and job application are below. Job application includes an opportunity to upload cover letter, résumé, and complete the pre-employment testing.

Pre-employment testing consists of three tests:  Wiesen Test of Mechanical Aptitude, Employee Personality Profile, and a computer literacy and Internet knowledge test (about 55 minutes for all three).

Job Description                     Job Application

We are continuously accepting applications for part-time Customer Service Associates. Interviews are scheduled when openings are anticipated. Currently, there are openings at the Bensalem, Levittown, Perkasie, Quakertown, and Yardley branches for 16-hour per week Customer Service Associates and at the Perkasie branch for a 20-hr. per week Customer Service Associate.

The ideal candidate is outgoing, expert with technology, and loves helping other people. You will greet, direct and provide information to library users and perform a variety of tasks related to managing user accounts and library materials. With the library system’s RFID combined with self-check, staff are empowered to move out from behind a check-out desk and deliver higher levels of customer service. If you are energized by change and new challenges, this position will be a good fit for you.

You’ll resolve problems and negotiate solutions with library users. You will be comfortable and capable promoting the library’s programs and services, using and demonstrating library resources and software in all formats, including computers, tablets, Smartphones and gadgets. Only candidates who are able to stream and download library ebooks onto iPads and other devices will be considered.

This is a physically demanding position that requires continuous standing, walking, bending, and crouching as well as lifting heavy items on a daily basis. This is a non-exempt bargaining unit position.

Minimum Requirements:

• High school diploma or GED. Bachelor’s degree preferred.
• One year of customer service experience
• Some college and familiarity with public libraries is a plus.
• Must provide or obtain at own expense the PA Child Abuse History Clearance, the PA State Police Criminal Record Check, and the FBI fingerprint background check at time of hire.

Schedule:

16 hours per week – Generally, four 4-hour shifts including mornings, afternoons & evenings and every other Saturday.

20 hours per week – Generally, three 4- or 4.5-hour shifts and one 7.5-hour shift every other Saturday.

Work schedules are variable, meaning you can be scheduled and must be available to work during any hours the library is open, including days and evenings. Managers cannot schedule around any work, school, or other commitments you may have. However, schedules for the upcoming month are provided two weeks prior to the start of the month.

Compensation: $18.39 per hour probationary rate; $18.95 per hour regular rate

Apply By:  Applications are continuously accepted for all libraries and schedules and interviews scheduled depending on anticipated openings. For current openings, position is open until filled.

To Apply: Links to job description and job application are below. Job application includes an opportunity to indicate which BCFL libraries you are interested in working as well as which schedule(s) you prefer. You will also upload a cover letter and résumé, and complete a supplemental questionnaire and pre-employment testing. Pre-employment testing consists of four tests:  basic skills test, customer service, Word 2016, and computer and Internet knowledge test (about 60 minutes for all four).

Job Description         Job Application

The Bucks County Free Library, headquartered in Doylestown, PA, is looking for a Children’s Services Coordinator to help guide and inspire our children’s services team to deliver high quality, innovative, and compelling programs to children and their families.

If you enjoy managing projects and leading people but you also want to stay connected with those we serve, this may be the job for you. In addition to coordinating county wide initiatives and activities you will be the lead Children’s Librarian at our Doylestown branch. The job will include about three days of public service work on the floor and two days of off-desk work per week.

As Children’s Services Coordinator, you will lead planning for a complete package of year-round county wide programs and activities. Working with the Public Services Director and children’s services team members you will develop project plans, timelines, and deliverables. The ideal candidate for this job is organized, able to keep multiple priorities moving along, willing to share creative responsibility with team members, and committed to meeting or beating deadlines.

This job involves giving honest, respectful feedback to colleagues about the work they produce and their performance as program and activity leaders. If you love mentoring others and are excited to help people stretch and grow, this may be a good fit for you. If you’re afraid of offending someone by what you might have to say in a coaching session, this is not the job for you.

A top priority for the position will be to help us reignite our children’s services brand beginning this fall. We are looking for a leader who is fired up about moving away from the traditional sit-down-and-follow-the-rules-while-I-read-to-you format and moving toward something lighter, simpler, and high energy that is equally educational. If this sounds like you, please apply. This an FLSA exempt position.

MINIMUM EDUCATION AND EXPERIENCE:

• Requires a Master’s degree in Library Science. Will consider Master’s in Education degree.
• Five years of progressively responsible public library experience, including one year of direct staff supervision.
• Must have current driver’s license, insurance, and own transportation or ability to travel among many library sites.
• Applicant must provide on date of hire the following three required clearances: PA State Police Criminal Record Check; PA Child Abuse History Clearance; and FBI fingerprint-based background check.

Schedule:   Full-time schedule

Compensation:  Starting salary range – $56,926 – 61,626 DOQ

Benefits:  Medical and dental for self with premium copay. Vacation, sick, and personal leave and eleven paid holidays. 403b plan with a 5% match after one year. Life insurance, health advocate, and employee assistance programs. (Benefits subject to change at any time.)

Apply By:  Open until filled with applications reviewed on a rolling basis

To Apply:  Links to job description, job application, and supplemental questions are below.

1. Complete the job application, which provides the opportunity to upload a cover letter and résumé, and directs you to pre-employment testing.
2. Take pre-employment test battery (link at end of job application), which consists of five quick tests:  cognitive aptitude, customer service, Excel 2016, computer and Internet knowledge test, and attention span test (about 55 minutes for all five).
3. Complete the Supplemental Questionnaire form, save your document, and then upload it here or use “Upload Completed Supplemental” link below.

Job Description             Job Application             Upload Completed Supplemental

The Bucks County Free Library is looking for an enthusiastic, service-driven Programming Assistant to join our newly forming Outreach and Programming team, headquartered in Doylestown. The team serves the public of all ages. This position has a particular focus on services to children and their families.

As a team member you will be scheduled or spontaneously pop up in all kinds of weather at venues large and small, such as community days, busy retail centers, public parks, and schools. You will lead children and their families in fun, engaging activities that show them what the library has to offer and entice them to visit. Family favorites include all types of active play, such as bubble and dance parties, oversized games, and obstacle courses.

The ideal candidate has a flair for the dramatic and handling crowds, loves meeting new people, and is energized to inspire children and their families to learn while they play. When not scheduled for offsite events, provides customer help and library services in the branch, including story times and other activities for children and their families.

Minimum Qualifications:

• Bachelor’s degree in a related field, such as elementary, early childhood, or special education, child development, recreation, or arts education. The library will consider applications from candidates who do not have a bachelor’s degree but have significant experience working with families and children.
• One year related experience working directly with groups of children
• Must have current driver’s license, insurance, and own transportation or ability to travel among many library sites
• Must have clean driving record and ability to safely drive the library’s outreach vehicle as well as navigate to sites throughout Bucks County (Ford 150, no CDL required)
• Applicant must provide on date of hire the following three required clearances: PA State Police Criminal Record Check; PA Child Abuse History Clearance; and FBI fingerprint-based background check.

Schedule:   20 hours per week variable schedule. Includes mornings, afternoons, evenings. Generally, two 4-hour shifts, one 4.5-hour shift, and one 7.5 hour shift on Thursdays or Fridays and opposite Saturdays on a rotating basis

Starting Wages:   $23.19 probationary rate; $23.90 regular rate

To Apply:  Links to job description, job application, and supplemental questions are below.

1. Complete the job application, which provides the opportunity to upload a cover letter and résumé, and directs you to pre-employment testing.
2. Take pre-employment test battery (link at end of job application), which consists of five tests:  cognitive aptitude, customer service, Word 2016, Excel 2016, and computer and Internet knowledge test (about 55 minutes for all five).
3. Complete the Supplemental Questionnaire form, save your document, and then upload it here or use “Upload Completed Supplemental” link below.

Job Description            Job Application             Upload Completed Supplemental

We are looking for someone to join our IT Department to provide help desk support to 17 libraries using remote desktop software or on-site visits. This position serves as primary responder to help desk phone line and ticketing system requests following department guidelines. In addition, this position supports and maintains the performance of library computer systems, desktops and equipment to ensure functionality and security, including configuration and management of Group Policy. This is an FLSA non-exempt position.

Minimum Requirements:

• Requires an associate’s degree or equivalent training or certification.
• One year experience working with computer hardware and software.
• Must have current driver’s license, insurance, and own transportation or ability to travel among many library sites.
• Required to be on call during off hours as needed or as scheduled.
• Applicant must provide on date of hire the following three required clearances:  PA State Police Criminal Record Check; PA Child Abuse History Clearance; and FBI fingerprint-based background check.

Schedule:  Full-time 37.5 hours per week. Occasional evenings or weekends.

Starting Wages: $23.50 to $25.31 per hour DOQ

Benefits Include:  Medical and dental for self, with 10% premium payment. Vacation, sick, and personal leave and eleven paid holidays. 403b plan, with a 5% match after one year of enrollment. Life insurance equal to annual pay. Employee assistance program. (All amounts are at time of offer and subject to change.)

Apply By:  Open until filled with applications reviewed on a rolling basis

 Application Requirements: Links to job description and job application are below. Job application includes an opportunity to upload cover letter and résumé, and complete a supplemental questionnaire and pre-employment testing. Pre-employment testing consists of five tests:  cognitive aptitude, customer service, Excel 2016, Word 2016, and computer and Internet knowledge test (about 60 minutes for all five).

Job Description       Job Application

JOB POSTING – FULL-TIME CHILDREN’S SERVICES LIBRARIAN
DOYLESTOWN DISTRICT CENTER LIBRARY

Do you dream about creating meaningful moments and whimsical experiences at the library? Are you as comfortable outdoors, leading a wild rumpus on a hot summer day or building creatures in the snow, as you are conducting a traditional indoor story time? Do you see yourself finding the perfect book for a spirited second grader who has read absolutely everything or a non-fiction book about recycling for a toddler obsessed with trash?

The Bucks County Free Library is looking for a dynamic and resilient Children’s Services Librarian to serve our Doylestown community. If you are someone who enjoys an active schedule engaging with children and their families, pitching in alongside other library staff at the service desk and on the public floor, we would love to hear from you.

In this position you will lead and deliver children’s services activities at the Doylestown District Center Library. You will maintain successful existing programs, including storytime, Badge Squad, and Let’s Play School. You will work with colleagues and individually to produce a slate of high-interest, engaging programs for young children. In teen services, your top priority will be to maintain a thriving volunteer program. This position will also conduct outreach visits and routinely schedule virtual library card drives.

Minimum Qualifications:

• Requires a master’s degree. Degree required: Library/Information Studies or Education. Will consider candidates near completion of MLS.
• One year of related experience
• Must have current driver’s license, insurance, and own transportation or ability to travel among many library sites
• Applicant must provide on date of hire the following three required clearances: PA State Police Criminal Record Check; PA Child Abuse History Clearance; and FBI fingerprint-based background check.

 Schedule:   Full-time variable schedule, including weekdays, evenings, and weekends.

Starting Wages:   $27.05 probationary rate; $27.88 regular rate

Benefits:  Medical and dental for self with premium copay. Vacation, sick, and personal leave and eleven paid holidays. 403b plan with a 5% match after one year. Life insurance equal to annual pay. Health advocate and employee assistance program. (Benefits subject to change at any time.)

To Apply:  Links to job description, job application, and supplemental questions are below.

1. Complete the job application, which provides the opportunity to upload a cover letter and résumé, and directs you to pre-employment testing.
2. Take pre-employment test battery (link at end of job application), which consists of five tests:  cognitive aptitude, customer service, Word 2016, Excel 2016, and computer and Internet knowledge test (about 55 minutes for all five).
3. Complete the Supplemental Questionnaire form, save your document, and then upload it here or use “Upload Completed Supplemental” link below.

Job Description            Job Application             Upload Completed Supplemental

Once you begin the application, you won’t be able to save it.

Make sure you have complete information about your prior employment and education. This includes dates, names, addresses, and other contact information. You’ll be asked to verify that you can perform the essential duties of the job, so it’s important to review the job description before you start.

All positions require that you upload a letter of interest as part of the application. You can use any standard word processing software or file format, such as .doc, .docx, and .pdf. Your letter of interest should summarize why the job appeals to you and provide highlights of your qualifications and experience.

For many positions, a resume is optional. A resume may not substitute for the job application.

After you’ve successfully submitted the application, you’ll receive an e-mail confirming that the library has received it.